Filing Extension

Employer Filing Extension for ACA, 1099, W-2, & More

What is an Employer IRS Filing Extension?

An employer is a provision that grants employers additional time to submit specific required forms to the Internal Revenue Service (IRS). This may include forms such as , , , , and others related to employee income, tax withholdings, or health care coverage under the Affordable Care Act (ACA). The extension typically must be requested by a specified deadline and may be subject to approval by the IRS. While the extension allows more time to file the forms, it does not extend the time to pay any associated taxes. Employers must understand the specific rules, , and procedures for requesting an extension for each type of form, and failure to comply with these requirements can result in penalties.

How can an employer receive an extension to file?

An employer can request an specific forms with the IRS by following these general steps:

  • Identify the Applicable Form: Determine the specific form for which an extension is needed, as different forms may have distinct procedures and .
  • Use the Appropriate Extension Form: Many extensions require the submission of a specific IRS extension form. For example, may be used to request an extension to file certain information returns.
  • Submit by the Deadline: Extension requests must be submitted by a specific deadline, often on or before the original due date of the form being extended.
  • Follow Electronic or Paper Procedures: Depending on the form and the employer's preferences, the extension request may be submitted electronically through the IRS e-file system or by paper mail.
  • Understand the Terms: Review the terms of the extension, including the length of the extension and any obligations related to payment of taxes.
  • Retain Confirmation: If the extension is approved, retain a copy of the confirmation for your records, as proof of compliance.

How to complete Form 8809?

Completing and filing to request an extension for filing specific information returns involves the following steps:

  • Download the Form: Obtain a copy of Form 8809 from the official IRS website or other reputable sources.
  • Complete the Basic Information: Fill in the required details, including your name, address, taxpayer identification number (TIN), and the type of return for which you are requesting an extension.
  • Select the Reason: If applicable, choose the reason for the from the options provided on the form.
  • Specify the Forms: Indicate the specific information return forms for which the extension is being requested, along with the number of forms.
  • Signature: Sign and date the form, acknowledging the declarations made in the request.
  • Submit the Form: Follow the instructions provided with the form to submit it to the IRS, either electronically through the IRS e-file system or by mailing it to the appropriate address.
  • Retain a Copy: Keep a copy of the completed and submitted Form 8809 for your records.
  • Review IRS Response: Monitor any communications from the IRS regarding the approval or denial of the extension request, and adhere to any additional instructions or deadlines provided.

does not extend the time to pay any taxes owed, and penalties or interest may apply to late payments.

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Can Employers file for a W-2 extension?

For employers, the deadline to file with the Social Security Administration (SSA) is typically January 31st of the year following the tax year being reported. Unlike some other forms, there is generally no provision for an automatic extension to file W-2 forms. If you need more time to furnish W-2 forms to employees, you may do so, but the to file with the SSA remains firm. Failure to file W-2 forms on time can result in .

How to file an extension for IRS Form 1099-NEC?

Employers who need additional time to file , "Nonemployee Compensation," can request an extension using IRS Form 8809, "Application for Extension of Time to File Information Returns." To do so, the following steps should generally be taken:

  • Complete Form 8809: Fill in the required information on , including the filer's name, address, taxpayer identification number (TIN), and the specific type of form for which the extension is requested (in this case, 1099-NEC).
  • Submit by the Deadline: File Form 8809 by the , which is typically January 31st. The extension must be requested on or before this date.
  • Understand the Extension Period: If approved, the extension for filing Form 1099-NEC is generally 30 days from the original due date.
  • Comply with Other Obligations: An extension to file does not grant additional time to furnish copies of the 1099-NEC to recipients or to pay any associated taxes.

Failure to comply with the extension terms or the original filing deadline can result in .

How to easily file for an extension instantly?

By using our simple reporting software employers can file for an extension through BoomTax in 3 simple steps. Create your filing by only including entity name and EIN. Then select "Apply for Extension" button. Lastly, complete the short wizard, and now the entity has an !

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…and complete all your Federal & State Requirements. With our filing software, your goals are closer than ever!

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